Payroll Specialist

Full-time | Brampton, ON

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Payroll Specialist

Full-time | Brampton, ON

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Be Part of Our Story

Dedicated to telling stories and creating experiences, Indigo is always looking for bright, energetic and customer-focused people who can help bring our exciting mission to life.

Customer InspiredCustomer Inspired
EngagedEngaged
AgileAgile
Transparent and Open to FeedbackTransparent and Open to Feedback
Continuous ImprovementContinuous Improvement

Job Details

Company Description

Current Indigo employees should apply through the Internal Mobility page using your @indigo.ca email address.

Dedicated to telling stories and creating experiences, Indigo is always looking for bright, energetic and customer-focused people who can help bring our exciting mission to life in one of our more than 200 Indigo, Indigospirit, Chapters and Coles stores across Canada. We offer a variety of exciting opportunities at our retail stores, distribution centres, and home office for people who share our passions and want to be part of a dynamic and enriching culture.

WHO WE ARE

  • We love books and all things beautiful
  • We are Canada’s Cultural Department Store
  • Books are our heart and our soul and Great Books are JUST the Beginning…

We play by the following rules:

  • We exist to add joy to our customers’ lives each and every time they interact with us and our products
  • Our job is to create joyful moments for our customers
  • We treat each other the way we’d treat a valued friend
  • We inspire each other to do our best work
  • We seek to ignite creativity and innovation every day
  • We give back to the communities in which we operate

Job Description

WHAT YOU’LL DO: 

The Payroll Specialist ensures timely and accurate processing of high-volume hourly and salaried payrolls, including review of automated data uploads, processing status change forms, legislated employee remittances and Records of Employment. 

  • Timely and accurate processing of high-volume payrolls for both salaried and hourly employees across Canada in compliance with employment standards legislation and company policies 
  • Timely and accurate processing of low-volume salaried and hourly payroll in the US 
  • Review and upload automated data interfaces (hours, employee changes etc.) 
  • Receive, review and action employee information changes (hires, terminations, increases) 
  • Process quarterly and annual bonus payments 
  • Prepare ad hoc payroll reports 
  • Produce Records of Employment; respond to all government agency inquiries 
  • Prepare or support manual journal entries, as required 
  • Assist with the preparation of government remittances 
  • Liaise with human resources or store management teams on payroll issues 
  • Maintain personnel files, including filing and/or digitizing 
  • Assist with the year-end process and production and distribution of T4s and W2s 
  • Act as an advocate for the customer by placing them at the forefront of all decision-making and design processes 
  • Proactively identify and anticipate customer expectations and needs 
  • Embrace and seek out technology that creates high tech and high touch solutions for Indigo’s customers 
  • Challenge the status quo by consistently identifying areas for improvement, diagnosing issues and working to resolve them 
  • Collaborate with others to drive flexible and iterative solutions, quickly and easily 
  • Share technical knowledge with others and actively seek to learn from those more knowledgeable than yourself 
  • Help others see the impacts of their efforts and proactively engage other functions to get input 
  • Model Indigo’s beliefs and convey a positive image in everything you do 
  • Celebrate diversity of thought and have an open mindset 
  • Take an active role in fostering a culture of continual learning, taking risks without the fear of making mistakes 
  • Embrace, champion and influence change through your team and/or the organization 

Qualifications

WHO YOU ARE: 

  • Bachelor’s degree or college diploma in Accounting, Finance or Human Resources 
  • 3 years’ experience processing high volume payroll 
  • Certified Payroll Compliance Practitioner preferred 
  • Experience with ADP payroll platforms, preferably PaySpecialist 
  • Proficiency in Microsoft Office suite of programs, specifically MS Excel 
  • Experience processing US payroll is considered an asset 
  • Thorough understanding of payroll practices and related provincial and federal legislation 
  • Demonstrated problem solving, and crisis management skills 
  • Strong organizational skills and high attention to detail 
  • Excellent communication skills, both written and verbal 
  • Ability to adapt to a quickly changing, fast-paced environment 
  • Team player  

Additional Information

Indigo Books & Music is committed to treating all people in a way that allows them to maintain their dignity and independence. We believe in integration and equal opportunity. Accommodations are available upon request for all applicants with a disability throughout the recruitment process. Please contact Human Resources if you require accommodation. We will work with all applicants to accommodate their individual accessibility needs. 

WELCOME HOME

Indigo

Payroll Specialist

Home Office
Full-time
Associate
Design
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